Here's what payroll looks like at most home care agencies today:
Traditional payroll means exporting hours from one system, reconciling them in another, and hoping the numbers match. CareBravo processes payroll from the same verified visit data that feeds your billing — pay rules applied, overtime calculated, provider files ready.
Here's what payroll looks like at most home care agencies today:
This is what payroll requires on traditional platforms — hours exported from one system, reconciled against another, overtime calculated manually, pay rates cross-referenced, and data reformatted for the provider. Most agencies don't have the capacity to dedicate someone to payroll processing. So it competes with billing, scheduling, and compliance for the same person's time — and errors cost money every pay period.
CareBravo processes payroll from the same verified visit data that feeds billing. No export. No reconciliation. No reformatting.
Clock-in and clock-out times verified through EVV feed directly into payroll. The same data that confirms a visit happened for compliance and billing also establishes hours worked for pay. One source of truth — no manual hour entry or reconciliation.
Each caregiver's pay rate is applied based on client, payer type, shift type, and location. Rate variations — weekend differentials, holiday rates, client-specific agreements — are applied automatically from the rules configured for your agency.
State-specific overtime rules applied automatically — weekly thresholds, daily overtime where applicable, split-shift differentials, and live-in caregiver calculations. No manual tracking of cumulative hours across the pay period.
If your agency operates across multiple locations, payroll processes with location-specific pay rules, tax jurisdictions, and overtime calculations. All locations within the same system — no separate payroll setup per office.
Pay data is prepared in the format your payroll provider requires — Viventium, ADP, Paychex, or others. No manual export, no reformatting, no copy-paste between systems.
Missing clock-outs, schedule mismatches, or unusual hour patterns are flagged before pay runs — not discovered after checks are issued. Your team handles the exceptions. The rest is delivered as completed work.
Every step that traditionally requires someone's time is delivered as completed work. Hours verified. Rules applied. Overtime calculated. Provider files ready. Volume grows — payroll keeps pace without consuming more of your team's capacity. That's one of nine functions contributing to 73% average revenue growth across 100+ agencies.
Pay data prepared and delivered in Viventium's required format. Hours, rates, overtime, and deductions — ready for processing without manual file preparation.
Integration with ADP's payroll processing. Verified hours and calculated pay flow into ADP without re-entry or separate file formatting.
Pay data formatted for Paychex processing. Same verified source data, same calculated results — delivered in the format Paychex requires.
Your payroll provider doesn't change. The work required to get data to them does. Instead of someone manually preparing pay files from exported hours, CareBravo delivers provider-ready files from verified visit data. Same provider. Less work getting there.
Home care payroll is complicated because every caregiver can have different rates based on client, payer, shift type, and location. On traditional platforms, someone applies each variation manually. On CareBravo, they're configured once and applied every pay period.
Different clients may carry different pay rates based on care level, payer reimbursement, or negotiated agreements. Applied automatically per visit.
Medicaid, VA, and private pay visits may each carry different caregiver pay rates. Payer type determines the rate — no manual cross-referencing each visit.
State-specific overtime thresholds, daily overtime calculations, split-shift premiums, and live-in caregiver rules — calculated from verified hours across the full pay period.
Multi-location agencies may have different pay scales, tax jurisdictions, and overtime rules by office. All applied within the same system — no separate payroll configurations.
During your demo, ask about your specific pay rule configuration — we'll show you how your payer mix, overtime rules, and rate variations are handled within the payroll workflow.
On traditional platforms, payroll requires data from scheduling, EVV, and billing — but that data lives in separate systems. On CareBravo, every function that feeds into payroll runs within the same system.
Scheduled shift type, client, and caregiver assignment set the pay rate expectations. When the visit is completed, the scheduled parameters and actual hours align within one system.
Scheduling detail →Clock-in and clock-out times verified through EVV become the hours of record for pay. No export, no reconciliation, no discrepancy between "scheduled hours" and "actual hours."
EVV compliance detail →The same verified visit data that generates billing claims also feeds payroll calculations. Billable hours and payable hours come from the same source — no separate reconciliation between what was billed and what was paid.
Billing detail →Caregivers with incomplete required training can't be scheduled — which means they can't accumulate payable hours for non-compliant shifts. Training compliance and payroll stay aligned.
Training detail →On a traditional platform, each of these connections is a manual handoff — export from one system, import into another, reconcile the gaps. On CareBravo, scheduling, EVV, billing, and payroll share the same verified data. No gaps. No reconciliation. One source of truth from scheduled shift to paid hour.
Yes. CareBravo delivers payroll processing within the same system that handles scheduling, EVV, and billing. Verified visit data flows directly into payroll — pay rules applied, overtime calculated, provider files generated. No separate payroll stack or manual hour reconciliation needed.
CareBravo integrates with Viventium, ADP, Paychex, and other major payroll providers. Pay data is prepared within CareBravo and delivered to your provider in the format they require — no manual export, reformatting, or reconciliation.
Overtime rules are applied based on your state requirements, caregiver classification, and agency policies — including weekly thresholds, daily overtime where applicable, split-shift differentials, and live-in caregiver calculations. Rules are applied automatically from verified visit data every pay period.
Yes. Scheduling sets shift parameters and pay rate expectations. EVV verifies clock-in and clock-out times. Those verified hours flow directly into payroll calculations — no export, no reconciliation. Scheduling, EVV, billing, and payroll all run within the same system.
Most home care agencies use Viventium, ADP, or Paychex for payroll processing — then manually reconcile hours between their scheduling software, EVV system, and payroll tool. CareBravo delivers payroll processing within the same system, so verified hours flow directly into pay calculations with no reconciliation step. Your payroll provider stays the same. The manual work to get data to them disappears.
Yes. CareBravo processes payroll across multiple locations with location-specific pay rules, tax jurisdictions, and overtime calculations applied automatically. All locations run within the same system — no separate payroll setups per office.
We'll walk through how payroll processes from your verified visit data — your pay rules, your overtime calculations, your provider integration. See it working for an agency like yours.