Sandata is an Electronic Visit Verification system — one function. CareBravo includes EVV compliance as part of nine operational functions delivered as completed work. If your state requires Sandata specifically for EVV aggregation, CareBravo integrates with it. If you're choosing an EVV approach for a new agency or evaluating a change, this comparison is for you.
Before comparing features, it helps to understand what kind of thing each product is. The comparison that matters for a Medicaid home care agency owner isn't which platform has more modules — it's whether you need software your team operates, or work your agency receives.
Sandata provides EVV capture and aggregation — caregiver check-in and check-out, visit verification, and submission to state Medicaid systems. It handles the EVV requirement. It does not handle billing pre-submission review, authorization tracking, caregiver credentialing, scheduling, or any of the other operational functions that connect to EVV data.
CareBravo's EVV compliance function manages exception handling, GPS validation, and payer-specific rule application — then connects that EVV data directly to billing pre-submission review, authorization tracking, and scheduling. The EVV record informs the claim check. The credential status informs the scheduling match. Functions that are siloed in separate systems become integrated in CareBravo.
Neither answer is right for every agency. The question is which model matches your operational situation — specifically, whether you have the staff capacity to operate every module of a traditional platform effectively, or whether you need the work delivered without that capacity requirement.
Sandata is the right choice if your state or MCO mandates Sandata for EVV aggregation — mandate compliance is non-negotiable. If you're not subject to a Sandata mandate and you're evaluating EVV options as part of a broader operational setup, the comparison becomes whether you need just EVV or EVV as part of a connected operational layer.
CareBravo is the right choice for agencies that need more than EVV compliance — that need the exception management, billing connection, and operational integration that comes from EVV data sitting in the same system as scheduling, credentialing, and authorization tracking.
What Denise or Jackie would say about this: Tasha is choosing her first EVV system. The question isn't just 'which EVV tool captures visits correctly' — it's 'what happens to the exception when it occurs, and how does the EVV record connect to my billing.' Starting with integrated EVV means those questions are already answered.
100+ agencies. 73% average revenue growth. No added back-office hires. The agencies that chose CareBravo did so because they needed the operational output, not because CareBravo won a features comparison. The decision starts with whether your team has the capacity to run a traditional platform effectively — and what it costs when they don't.
Yes. CareBravo's Parallel Promise means your existing systems — including Sandata EVV if you currently use it — continue operating normally during the validation period. CareBravo builds and validates alongside current systems. You switch when you've confirmed the output matches what was committed — not before. If Sandata EVV is mandated by your payer or state for specific functions like EVV aggregation, that mandate is not overridden — CareBravo integrates with mandated systems.
The cost comparison depends on what you're actually paying for. Sandata EVV pricing is a platform fee — you pay for the software plus the staff time to operate it. CareBravo's pricing is a percentage of collections — the cost scales with your revenue, and the recovery from authorization utilization and pre-submission claim review typically offsets a significant portion of the cost before counting the operational functions. The diagnostic review shows the specific recovery estimate for your agency — which is the only meaningful basis for a cost comparison.
The diagnostic review answers that question on your real data — your authorization records, claims history, and credential files. If your Authorization Drain, Claims Drain, and Compliance Drain combined are materially higher than CareBravo's cost at your revenue level, the switch makes financial sense. If they're not, the diagnostic will show that too. Start with the diagnostic — not a features comparison.
The comparison explains the model difference. The diagnostic shows your agency's specific revenue picture. The decision is easier when it starts with data.